exhibit services
Welcome to the Exhibit Services section of the DeckExpo website. This section is designed to help exhibitors through the booth planning process and works in tandem with the Exhibitor Service Manual. Critical planning information as well as deadline reminders will also be available in ConnectionPOINT so be sure to sign-in regularly. For questions or additional information, please contact our Sales Team at Toll-Free 800.681.6970, 972.536.6333 (outside USA) or send an email to sales@deckexpo.com.
Go to deadlines coming up in JUNE | JULY | AUGUST | SEPTEMBER | OCTOBER
COMPLETE BY
DEADLINE REMINDER
Now
Make travel arrangements - including airfare, hotels, and rental cars
Now
Order sponsorships
Now
Complete company listing for online searchability and hanleywoodCONNECT profile
Now
Review regulations - be familiar with show, facility, fire safety, and exhibit regulations before you design your booth
May 18
Exhibit space balance due
JUNE
June 1
Order customer invitations
June 10
Designate EAC online
June 16
Complete company listing for Program and Event Guide
June 24
Request meeting/hospitality suite space
JULY
July 1
Send out customized electronic customer invitations
July 7
Order pre-registered attendee list for one time promotion mailing
July 21
Early bird discount deadline to order lead retrieval from Experient
July 28
Complete vehicle display information form
July 30
EAC Insurance Certificate and Fee Due
AUGUST
August 9
Register booth personnel
August 9
Place catering orders
August 16
Start emailing attendees using your hanleywoodCONNECT tool
August 16
Advance warehouse opens - first day to receive freight at the warehouse (all warehouse freight will be in the booths by 8:00 am on Monday, September 13) (consider shipping to advance warehouse - your freight will be in your booth by 8:00 am on Monday, September 13)
August 18
Final discount deadline for lead retrieval from Experient
August 20
Discount deadline to order utilities - this includes phone, internet, electrical, air, and water
August 25
Order additional services, security, photography, A/V, floral, talent
August 30
Discount deadline to order decorator services through Freeman - including booth identification sign(note: an ID sign will not be provided unless requested)
SEPTEMBER
September 7
Advance warehouse deadline - the last day to receive freight at the warehouse without additional fees
September 13
Show site delivery begins - the first day to receive freight at show site
September 14
Deliver press kits to press room
OCTOBER
October 4
Use remaining hanleywoodCONNECT emails and follow up on leads received at the show
